Effective date: July 24, 2026
Last updated: July 27, 2026
Legacy FC respects the privacy of our players, families, volunteers, coaches, and website visitors. This Privacy Policy explains what information we collect through www.lfcwv.net, how we use it, and the choices available to you.
Information We Collect
Information You Provide
We may collect information you voluntarily submit through our website, including:
- Parent or guardian name
- Email address
- Telephone number
- Player name and date of birth
- Program, event, or registration information
- Messages and other information entered into a form
- Electronic signatures and waiver acceptance
- Any other information requested by a specific form
The information requested may vary depending on the purpose of the form.
Waiver Information
When a parent or guardian submits a player waiver, we may retain:
- Player and signer information
- The accepted waiver language and version
- Electronic signature and acceptance record
- Submission date and time
- A unique submission identifier
- Technical audit information, such as IP address, browser information, source page, and a record-verification hash
PDF copies of a completed waiver may be generated and emailed to Legacy FC and the signer. Temporary PDF files are deleted from the website server after email processing. The authoritative waiver submission remains in Legacy FC’s secured website records for legal, insurance, and risk-management purposes.
Information Collected Automatically
When you visit the website, our hosting and security systems may automatically process limited technical information, including:
- IP address
- Browser and device type
- Operating system
- Requested pages
- Referring page
- Date and time of access
- Security and error-log information
We use this information to operate, secure, maintain, and troubleshoot the website.
How We Use Information
Legacy FC may use collected information to:
- Respond to questions and requests
- Manage player inquiries, registrations, tryouts, programs, and events
- Communicate with parents, guardians, players, and volunteers
- Process and maintain waivers and other agreements
- Send submission confirmations and administrative notifications
- Maintain operational and historical records
- Protect the website against abuse, fraud, and unauthorized activity
- Improve the website and understand how visitors use it
- Meet legal, insurance, safeguarding, and risk-management obligations
Authorized administrators may view or export submitted information when necessary for club operations.
Legacy FC does not sell or rent personal information. We do not use website information for targeted advertising.
Children’s Privacy
Legacy FC serves a youth soccer community, but the website’s forms and administrative features are intended to be used by parents, guardians, and other authorized adults.
Children under 13 should not independently submit personal information through the website. A parent or guardian should provide information concerning a minor player.
If you believe a child submitted personal information without appropriate parent or guardian involvement, contact us at [email protected]. We will review the request and take appropriate action, subject to any legal, insurance, or record-retention requirements.
Cookies and Similar Technologies
Essential Technologies
The website uses essential cookies and similar technologies necessary for functions such as security, fraud prevention, form processing, accessibility, and remembering privacy preferences.
For example, the website may store a first-party cookie named legacyfc_consent for up to 180 days to remember your cookie choice.
Optional Analytics
With your permission, we may use optional analytics technologies to understand general website usage, such as page visits, device types, referral sources, and approximate geographic regions.
Our current analytics provider is Google Analytics. It may use cookies such as _ga and related identifiers after analytics consent is granted. We do not intentionally send names, email addresses, form responses, or other directly identifying form information to Google Analytics.
Selecting Essential only prevents optional analytics storage. You may change your choice through the website’s Cookie settings control. Revoking consent causes the website to deny future analytics storage and attempt to remove analytics cookies that it can access.
The analytics provider used by the website may change. Any optional measurement technology will remain subject to the choices provided through our cookie controls.
Security Services
We may use Cloudflare services, including Cloudflare Turnstile, to distinguish legitimate submissions from automated abuse. These services may process limited technical information required to provide security and fraud-prevention functions.
How We Share Information
We may disclose information to trusted service providers that support website and club operations, including providers of:
- Website hosting and maintenance
- Email delivery
- Security and spam prevention
- Analytics, when permitted
- Document generation and record management
- Technical support
These providers receive information only as necessary to perform services on our behalf and are subject to their own privacy and security obligations.
We may also disclose information:
- When required by law, court order, or legal process
- To protect players, families, Legacy FC, or others
- To investigate suspected fraud, misuse, or security incidents
- To insurers, legal advisers, governing organizations, or event administrators when reasonably necessary
Email Communications
When you submit a form or waiver, we may send confirmation messages to the email address provided. Administrative copies may also be sent to authorized Legacy FC personnel.
Email is not guaranteed to be completely secure. Please do not submit highly sensitive information unless it is specifically requested and necessary.
Data Retention
We retain information only for as long as reasonably necessary for the purpose for which it was collected, unless a longer period is required for legal, insurance, safeguarding, or operational reasons.
Retention may vary by record type:
- General inquiries may be retained while a matter remains active and for a reasonable period afterward.
- Registration and form submissions may be retained according to the purpose and settings of the applicable form.
- Waiver records may be retained as long-term legal and risk-management records.
- Website security logs may be retained for a limited operational period.
- Analytics information is retained according to the settings of the applicable analytics provider.
Some records cannot be deleted immediately when they must be preserved for legal, insurance, dispute-resolution, or safeguarding purposes.
Data Security
Legacy FC uses reasonable administrative and technical safeguards designed to protect personal information. These may include encrypted website connections, access controls, security monitoring, spam prevention, and restricted administrative access.
No website, database, or email system can be guaranteed to be completely secure. You provide information through the website at your own risk.
Your Choices and Requests
Depending on the circumstances and applicable law, you may ask Legacy FC to:
- Confirm whether we maintain information about you or your player
- Correct inaccurate information
- Delete information that is no longer required
- Withdraw consent for optional analytics
- Stop nonessential email communications
Certain requests may be limited when information must be retained for legal, insurance, safeguarding, operational, or record-integrity purposes.
To submit a privacy request, email [email protected]. We may need to verify your identity and authority concerning a minor player before completing a request.
External Websites
The website may link to governing organizations, event providers, social networks, maps, or other external websites. Legacy FC does not control the privacy practices or content of those services. Review the privacy policy of any external service before providing information.
Processing in the United States
Legacy FC operates in the United States. Information submitted through the website may be processed and stored in the United States by Legacy FC and its service providers.
Changes to This Policy
We may update this Privacy Policy as our website, services, or legal obligations change. Updates will be posted on this page with a revised “Last updated” date.
Contact Us
Questions or requests concerning this Privacy Policy may be sent to:
Legacy FC
Email: [email protected]